Free Excel Cashbook

Excel Cash book Examples Page

This is a page of example transactions and gives you an idea of how it will look when you enter information into the cashbook.

Quick Start Tips

There is a page of quick tips notes to get you started fast with your bookkeeping.

The Accounts|Headers page of the Excel Cash Book is where you can enter in the business name, your income and expense header names (account headings) and month names. 

All other monthly tabs are connected to this Accounts|Headers page and will automatically pick up the header names you enter here.

Total Columns

The Total columns have formulas in them, so they update automatically.

Beware! If you manually type anything into the Totals or Bank Balance columns you will over-type the formulas and the totals will be messed up.

You can fix it by copying a formula from a row above or below that is working.

Opening Balance

In the first monthly worksheet, in the yellow cell, you must enter the opening balance for the first day of the month (before that day's transactions start ) which you can get off your bank statement.

If your opening balance is 0.00, you can type in 0.00 or just leave it blank.

Note: This opening balance will be the same amount as the closing balance of the previous month.

*If you have an opening balance, you will either:

1. need to enter the Opening Balance amount on the Balance Sheet in the Opening Balance column next to Personal Deposit, or
2. enter all your balances from last year's Balance Sheet into the Opening Balances column.
   
   *This does not apply to you if you are using the Easy Start Cash Book.

Bank Reconciliation

When reconciling the cash book to the bank statement you can select different red letters from a drop-down list.

• R for reconciled
• C for checked
• X for not reconciled
• a dash for whatever reason you may want

Select your choice.

Excel cash Book in the Red

When there is not enough funds in the account, in other words, when it goes into overdraft, the cash book shows the number in red as in the example here where it is -$1,961.00

Wow! I hope this business has an arranged overdraft facility with their bank!

Income Statement

Profit and Loss / Income Summary

The Profit and Loss Report is linked to all the monthly sheets.

The rows with the "Account 1" etc are the account headings and are linked to the Accounts|Headers sheet

The 0.00 amounts under the months are the totals from each monthly worksheet. The 0.00 amount means no transactions have been entered into those months for the Cash Book.

This is the same throughout the profit and loss report for each section Income, COGS and Expenses. 

Balance Sheet

The Excel Cashbook Easy does not have a balance sheet, which helps to keep it easy.

You might have certain types of income or expenses that you have to record in this cashbook to keep your bank account in balance, but which need to be kept out of the profit and loss calculations, and are usually the type of transactions that go on to a Balance Sheet.

These might include personal expenses, or loans to name a few.

This easy cashbook has a section at the bottom of the P&L to help you remove these amounts from the calculations.