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Free Excel Cashbook

This excel cashbook is suitable for any small business that wants an easy bookkeeping method - a simple way to track your income and expenses.

The cashbook is totally free for you to download and use forever, and it is fully customizable so you can change anything in it.

Requirements

  • You need to have Microsoft Excel on your computer which you can get through Office 365.

  • Some knowledge of how to use Excel would be beneficial but if you know nothing, excel has a really good 'Help' link with heaps of how-to information, and there are plenty of free tutorials on the internet starting with You Tube.

    Note:-

  1. Use one cashbook per bank account. 

  2. Can be used to enter periodical inventory balances. You can use our Excel Inventory Template to track inventory in detail, and then enter the monthly balances into this cashbook so that your Income Statement and Balance Sheet are up to date.

  3. Cannot be used for tracking income and expenses off a Credit Card. Use our Expense Form Template designed for tracking expenses off credit cards.

  4. Cannot be used for Accounts Payable or Accounts Receivable tracking (bills and sales on account)- click on each for a separate spreadsheet on those.


If you are new to Excel I highly recommend you do this free 5 hr course (book with videos) by Mike Smart. Make sure to select the version that matches your version of Excel. It's well worth it.

Even if you have used Excel for many years, I still recommend doing his free basic course as a refresher, you just might pick up some golden nuggets of information and shortcuts that you weren't aware of - I know I did. If you enjoy it you can then follow on with his courses for more advanced Excel skills at a low cost ($19.99). (Note, this is not an affiliate link, I do not make any money out of this if you purchase the advanced courses).

Excel Cashbook Download

There are several cashbooks to choose from under the small size, and also under the large size, to accommodate the popular, most used financial year ends.  If you have a different year-end, please let me know and the one for your year-end will be uploaded to this page.

  • If your financial year ends in December, choose 'December'.
  • If your year ends in February, choose 'February'... 
  • ...and so on.

Large Excel Cash Book

Select month below to start download:

Large

Cash Book Download

January

February

March

April

May

June

September

October

December

This large cash book is good for (but not limited to) small businesses who require room for growth on the number of income and expenses transactions per month. 

This large cash book includes:-

  • 10 Income Columns
  • 2  Other Funds Received Columns
  • 6 Cost of Goods Sold Columns
  • 20 Expense Columns
  • 4 Other Funds Paid Out Columns
  • Reconciliation Sheet under each month
  • an 'Inventory Balances' page
  • a Profit & Loss Report for each month
  • a Balance Sheet Report for each month

Small Excel Cash Book

Select month below to start download:

Small 

Cash Book Download

February

March

April

May

June

August

September

October

December 

This small cash book is good for (but not limited to) small businesses that don't expect to have lots of different types of income or expenses per month.

This small cash book includes:-

  • 4 Income Columns
  • 2  Other Funds Received Columns
  • 3 Cost of Goods Sold Columns
  • 8 Expense Columns
  • 4 Other Funds Paid Out Columns
  • Reconciliation Sheet under each month
  • an 'Inventory Balances' page
  • a Profit & Loss Report for each month
  • a Balance Sheet Report for each month

Instructions for Download and Save

Click on the link that you want from the above lists to download the cash book size for your chosen year-end. This opens a zip version of the excel cash book.

Download to your computer.

Unzip the download.

Save it to your documents or desktop.

Open and click on 'save as'. This will let you save the cash book with a different name (like the name of your business) and takes it out of read only mode so you can edit it - in other words use it.

On downloading this cash book Excel may pop up with a yellow bar at the top advising the book is in Protected Mode. You will need to click on 'Enable Editing' to be able to use the book.

Let's go!



Excel Cashbook Example

Here's a screenshot:-

Screenshot of free Excel Cash Book filled in

Checkout our free video tutorials on inserting columns and rows,
updating the formulas, getting rid of #ref symbol

Benefits of an Excel Cash Book

  • Instantly see how much is being spent on each expense type every month

  • Instantly see how much is being earned every month 

  • Process bank reconciliations under each month to ensure the cash book balance equals the bank account balance 

  • View a Profit & Loss Report (Income Statement); this is linked to each month and provides month to date and year to date (YTD) totals for each income and expense type and the resulting profit or loss total

  • View a Balance Sheet Report; this is also linked to each month and provides month to date and year to date (YTD) totals for each account type (Assets, Liabilities, Equity).

  • No bookkeeping experience necessary

  • Sample page to show you how it works

  • Free and easy to format to suit your business/personal requirements.

  • Access and edit this excel document from your mobile phone - any time, any place.
Income and Expenses Tracker in Excel

Sample Page

The sample page shows you how to enter information into the cash book and gives you an idea of how it will look.

The sample page is filled in so you get an idea of how to use this template

Control Page

The control page is where you can enter in the business name and your income and expense header names (account headings). All other monthly tabs are connected to this control page and will automatically pick up the header names you enter here.

You cannot use this control page to format all the pages in the cash book. If you need to change row heights or column widths, text type or size, you will have to do this on each and every page.

The account headings that can be changed to suit your business.

Total Columns

The grey total columns have formulas in them so they update automatically. Beware! If you manually type anything into the total or bank balance columns you will over-type the formulas and the totals will be messed up.



Total column - this one shows the total of all expenses added together.

Opening Balance

In the January tab (or whatever opening month is in your financial year), in the yellow cell, you must enter the opening balance for the first day of the month (before that day's transactions start ) which you can get off your bank statement.

In this example, it is 400.00. If your opening balance is 0.00, you can type in 0.00 or just leave it blank.

Note: This opening balance will be the same amount as the closing balance of the previous month.



Enter the opening balance in your bank account.

Reconciliation

When reconciling the cash book to the bank statement you can select different letters from the drop-down list. R for reconciled; C for checked; X for not reconciled; a dash for whatever reason you may want; you chose which one you want to use.




Example of reconciling the cash book totals to the bank statement totals to make sure they match.

Excel Cash Book In the Red

When there is not enough funds in the account, in other words, when it goes into overdraft, the cash book shows the number in red as in the example here where it is -$30.00



The number will turn red with a minus symbol when the bank account goes into overdraft.


Income Statement

As mentioned above, the Income Statement is linked to the other pages.

The 'Headings' are linked to the Control tab; and the 'Amounts' are linked to all tabs so you get the total for each month.

This is the same throughout the income statement for each section Income, COGS and Expenses. 

The P&L account headings are linked to the Control page.

Balance Sheet

If you traded in a previous tax year and have an opening bank balance then you actually also need to enter the balance sheet balances from your previous tax year into the Opening Balances column on the Balance Sheet tab, otherwise it will not balance.

If you do not have a balance sheet from the previous tax year, but were in business and have an opening bank balance this tax year, you will not be able to use the Balance Sheet in this cash book until you have got one - you should be able to get it from your Tax Accountant (if you used one), or do a separate cash book for the previous year's trading and enter all your income and expenses into it to work out what the balance sheet items from that year are.

The balance sheet headings are linked to the control page, and the monthly columns are linked to each page so you get the total of each column in yellow. These are:

  • Capital also known as Owner's Funds Introduced or Personal Deposit
  • Loans Received
  • Loan Repayments
  • Asset Purchases
  • Credit Card Repayments
  • Drawings
  • Inter-bank transfers
  • Tax payments
  • Inventory on Hand value

    The above type of payments have to be reported on the Balance Sheet not the Profit & Loss Report.

This excel cash book is a great way to keep simple bookkeeping records.


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Excel Cash Book





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