Four Steps to Setting up the Petty Cash Box
step 1 : Purchase a Petty cash box
Read our article on 10 things to consider when buying a cash box.
Choose the size appropriate for you and one that has a lock and
Most boxes have a removable tray on which you place all the coins.
The tray comes out and underneath is a space for the notes of cash and
Step 2 : Decide on the petty cash float
The float is the maximum amount with which you start off your cash box.
You may decide $50 is enough to start with, so the float is $50.00. Withdraw $50 from your business bank account ensuring you ask for the coins you think you will need.
Fill in a petty cash voucher/slip as per the example below, and place the money and your very first voucher in the box!
Step 3 : Petty Cash Voucher
You can buy pre-printed, numbered petty cash vouchers from a stationery store, or you can design one on your computer.
Here is a free template of petty cash slips you can use.
These pre-printed slips are good for helping you to remember all
the details you need to put on the voucher.
Blank bits of paper may
encourage sloppy habits such as forgetting to put the date, the proper
Step 4 : Petty Cash Log
Prepare a blank petty cash log utilizing a small book or you can use this free pdf template.
Scroll down to Step 2 below for a completed example.
Keep this log readily available so you can fill it in on a regular basis taking the information off the petty cash vouchers.
The petty cash log is useful for keeping a running total of the
balance left in the box – a good way to ensure the box doesn't run short of
If your petty cash is very small and used very little then you
can get away with not using a petty cash log but instead enter the
information straight from the vouchers into the bookkeeping system at
the end of the month when it is time to reconcile the petty cash.