This bookkeeper job description is a full list of tasks that fall within
the bookkeeping role.
One bookkeeper may not necessarily perform all of
these tasks because larger businesses will split them between two or
more bookkeepers, whereas the small business bookkeeper may be expected
to do the lot!
Some of these tasks will require extra training and several years of experience.
If you are looking to employ a bookkeeper, or need to upgrade the provision you have in place for your current bookkeeper/s you can download the Word version of this list (scroll down to bottom of page) which gives a lot more detail as found in our bookkeeper duties.
Keep in mind that this list is generic and needs to be adjusted to match the specific way in which your business operates, and in accordance with the expectations of your country’s tax department.
Bookkeeping students, take a look and see what you could be doing!
Research the tasks and decide what training you want to acquire to help increase your knowledge and skills which will allow you more flexibility in the job scene.
This list is roughly in order of beginner, intermediate and advanced, with beginner tasks listed first and advanced tasks listed near the end.
Bookkeeper Job Description for Employees
Complete all tasks by due date
Take down messages and pass on to relevant personnel
File and archive documents
Prepare and send emails using Outlook
Deliver deposits to the bank
Maintain cheque/check book
Access online banking
Use computer and bookkeeping software
Process computer backups and keep in secure location
Memorize passwords and keep them secret
Basic knowledge of programs such as MS Excel and Word
Prepare and post general correspondence, letters and memorandums
Set up spreadsheets with accurate formulas
Reconcile bank account with cashbook
Contact with clients, suppliers, banks, tax department
Deal with all queries and issues promptly
Accounts payable – reconcile bills and statements, pay bills
Accounts receivable – issue sales invoices and statements, receive payments
Issue receipts to customers paying cash
Handle cash and maintain petty cash log
Stop for morning breaks and lunch!
Adjusting journal entries
General ledger checks
Have a good understanding of double entry bookkeeping, and payroll and sales tax laws
Collect employee time sheets
Process payroll and pay employees by due date
Prepare and report payroll deduction returns to the government
Prepare and report sales tax returns to the government
Pay sales tax and payroll deductions by due dates
Maintain chart of accounts
Maintain inventory account
Deal with foreign currency transactions
Prepare bookkeeping reports
Report to management, business owners and clients
Prepare end of financial year checks
Liaise with tax accountant
Supervise bookkeeping juniors
Bookkeeper Job Description - Bookkeeping Business
If you want to own and operate a bookkeeping business, or work for one, you can be expected to:
Liaise with customers on a regular, sometimes daily basis
Perform any or all of the duties listed above for them
Travel to the client’s offices to process their accounts
Keep an accurate record of the time you spend on their accounts
Bill them at the end of the month
Advise them on bookkeeping processes
Suggest and implement systems to improve their business accounts
Keep them informed of changes to payroll and tax laws, and updates to their bookkeeping software
Provide an accurate and high quality service
Warn them if the bookkeeping reports indicate financial issues for which they need to take steps to improve
finds ways to decrease the amount of time you have to spend on their
accounts – reduced bills from you will keep them happy!